Rules and regulations

ARTICLE 1. PRESENTATION
Kumulus Active World 2012 S.L. is the organizer of the International Portocolom Triathlon.

 

ARTICLE 2. ACCEPTANCE OF CONDITIONS
With their registration to the race all participants accept the present terms and conditions and discharge the event organizers, sponsors,partners, representatives, and all other persons associated with the event, for all the participant liabilities, claims, actions, or damages that participant may have against them arising out of or in any way connected with the participation in this event.

 

ARTICLE 3. PARTICIPATION

3.1 - The Participant acknowledges that participation in the Event is physically strenuous. It is acknowledged that participation in the Event will be physically demanding and the Participant is aware of the nature of the Event and associated medical and physical risks involved.

3.2 - The Participant agrees that he/she is physically capable of competing in the Event and agrees to be solely responsible for his/her actions and the Event Organiser, its officers, employees, agents, affiliates, associated companies, sponsors or medical advisers are not responsible for any injury or illness that the Participant may suffer as a result of his/her participation in the Event. The Participant accepts that should any medical or physical condition arise prior to the Event which is likely to affect his/her ability to compete, the Participant will withdraw in accordance with these Conditions.

3.3 - The Participant agrees to abide by all applicable rules and regulations of the Balearic Triathlon Federation (“FETRIB”) and is responsible to know the courses of the race.

3.4 -The Participant must collect the race number and rack their bicycle at the times and on the day as instructed in the Event Information which will be issued by the Event Organiser before the Event.

3.5- Unless otherwise notified by the Event Organiser swimming wetsuits are compulsory for open water with water temperature under 15,9ºC. It is the Participant’s responsibility to provide and use a wetsuit which complies with FETRI rules and regulations.

3.6 - It is the Participant’s responsibility to provide and use a bicycle and helmet following the rules and regulations of the FETRI.

3.7 - The use of any wheel devices in the course (including handbike) is not permitted.

3.8 - The Event Organiser may introduce cut off times as they see fit as part of the Event rules, being limits on the time taken to complete sections of the Event (as initiated by the Event Organiser at its discretion) to ensure the safe and proper running of the Event. Subsequently, competitors may be instructed to withdraw from the race in accordance with imposed cut off times.

3.9 -  The Event Organiser reserves the right at any time to remove Participants from the Event or prevent Participants participating in the Event if considers such action necessary for safety reasons or the proper enjoyment of the Event by other Participants or for any other reasonable reason. No refund of the Fee shall be made if the Participant has acted negligently, maliciously, with willful misconduct or otherwise without due care and attention for the Event or other participants, so as to cause his/her removal.

3.10 - If the participant has not a valid Triathlon license covering the participation in the event, a 1 day license has to be purchased at the race number pick up paying 10€ in cash. The license covers accident insurance and civil liability.

3.11- Race number/goodie bag must be collected by the athlete only, with appropriate photographic personal identification. The Participant may authorize in writing and with a photocopy of personal identification and copy of the regsitration to another athlete to collect their number.

3.12- The Organizer will provide the timing chip at the race number pick up and is included in the entry fee. Due to security reasons is mandatory to participate with chip.You will have to return it at the bike check out and in case you loose it, 15€ in cash will have to be paid on the bike check out

3.13 - The minimum age of entry is 18 years old except for the 55.5 distance which is 17.           

3.14 -Those who are firmly sanctioned for doping, either by the UCI or any other national federation will not be allowed to take part in the race.  

 

ARTICLE 4. WITHDRAWAL, CANCELLATNIONS OR ALTERATIONS

4.1- If the event is cancelled or the course (s) changed  due to force majeure  the amount of registration will not be returned.

4.2-Cancellations:

  • Cancellations of registrations notified up to one month before the triathlon, will be entitled to a refund of 80% of the amount paid.
  • Cancellations of registrations notified less than one month up to 15 days before the triathlon, will be entitled to a refund of 50% of the amount paid
  • Cancellations of registrations as of 15 days before the triathlon will not be refunded.

4.3 Distance changes:

  • ​Until January 31st, the amount of the difference will be refunded if applicable and in case the new distance has a higher price, the difference will be charged.
  • From January 1 until registration closes, the amount of the difference will not be refunded and in case the new distance has a higher price, the difference will be charged.

4.4 -The registration is personal and non-transferable and means the total acceptance of the race regulations including the waiver of civil liability.
Once the entry has been been made, it cannot be transferred to any other person under any circumstances.

4.5 - If someone takes part with other participant race number will be desqualified and the organization reserves the right to take legal actions.

 

ARTICLE 5. PRIZES AND CATEGORIES

5.1 - All finishers will get a medal.

5.2 - Participants who have been registered in the Elite category will not qualify for trophies by category.

  1. -Trophies will be distributed as follows:
  • The best 3 men and women of the overall results for each distance will receive a trophy.
  • Trophies* for the top 3 in each age group (masculine and feminine) and each distance: ef
    • JUNIOR (only 55.5 distance)
    • SUB23
    • SENIOR
    • VET1
    • VET2
    • VET3
  • Clubs: (Best result of members of the same federated club) 1st, 2nd, 3rd for each distance.
  • Relays: first relay for each distance (111 y 55.5) : male relay, female relay, mix relay.

* A minimum of 5 competitors in the same category is required for a category to be included in the awards ceremony. 

 

5.4 - Prize money of €10.000 will be distributed following this conditions:

- Only for participants from distance 111 and registered in the "Elite" category.

- Shared among equaly (masculine and feminine)

 

1st - 1.500€

2nd - 1.000€

3rd - 750€

4th - 500€

5th - 350€

6th - 300€

7th - 250€

8th - 150€

9th - 100€

10th - 100€

 

Money prize has to be collected at the award ceremony and cannot be claimed afterwards.

 

ARTICLE 6. CLAIMS

6.1-Protests must be made in written to the Referee, within one hour after the end of the race.

 

ARTICLE 7. DISQUALIFICATIONS

Will lead to disqualification:

  • Provide false information on registration (age, residence, etc.)
  • Not completing the full course
  • Not pass through the step controls in the course
  • BIB number not showed correctly or being modified
  • Racing with the BIB number or/and chip from other participant
  • Ignore the instructions of the organizers and/or judges during the course
  • Refuse to do the doping test
  • Unsporting behaviour 
  • Littering
  • Littering is not allowed. Participants throwing away bike bottles, packaging of bars and gels, bike bottles or the like outside of the eco zones will be immediately disqualified.
  • Drafting off another competitor or motor vehicle is forbidden. The draft zone will be a rectangle 12 meters long by 3 meters wide. Race on the right of the street. Crossing the line and/or riding on the left lane are reasons for disqualification
  • Headphones (mobile phones, MP3 players, headsets etc.) are not allowed.

ARTICLE 8.  MEDICAL ASSISTANCE

8.1-The Race will have medical services to attend the participants. The Organization encourages all participants to do a medical examination prior to the race. All participants accept the risks involved practicing this sport. Furthermore, the athlete declares himself in good physical condition for this race and agrees that this participation is his responsibility. Any participant with health problems is bound to previously notify this in writing to the Organization,

8.2- Medical services are entitled to remove any participant from the race who appears tobe in a bad physical condition.

 

ARTICLE 9. LIABILITY
9.1- The Organization declines any responsibility of the effects, consequences or responsibilities arising from any damage, both material and personal, caused by a participant, at the race, themselves or other people. This includes third parties cause damage to a participant, volunteer or staff of the Organization.

The participant is the only one responsible for the care and safe-keeping of his/her material, including loss or damage of the personal items, as well as theft or other reasons.

9.2- The participant by registering accepts this conditions and exonerates Kumulus Active World, 2012 SL, sponsors, partners and all other persons involved of any liability that the participant may eventually claim, following causes or events that occurred during my activities as a participant in this event.

 

ARTICLE 10. AUTHORIZED VEHICLES
Only the vehicles that are accredited by the Organization can follow the race.
It is strictly forbidden to follow the participants in any type of vehicle engine or on wheels (skates, bicycles, etc…). The Local Police, Guardia Civil and Organization staff can remove them immediately from the course.

 

ARTICLE 11. DATA PROTECTION POLICY AND IMAGE RIGHTS
In compliance with the provisions of article 5 of the organic law 15/1999, of December 13th, of protection of personal character data, we inform the participants that your personal data will be treated and will be included in files of responsibility of Kumulus Active World 2012 S.L, registered at the Spanish Agency of data protection. The collection and processing of personal data is carried out within the framework of the registration of the participants, and information related to the race.
Kumulus Active World 2012 S.L. commit themselves to compliance with obligations on technical, organizational measures and safety contained in Real Decreto 1720 / 2007, of 21 December, which approves the regulations implementing the organic law 15/1999, of 13 December, of protection of personal data.

The personal data provided, as well as the images taken during the event, will be used for the purpose of the event, as well as the race final classification which will show name, category and nationality. I hereby grant full permission to any and all of the above parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event. As registering to the race, every participant declares to consent that his personal data will be treated for the before mentioned purposes.

Image rights. The acceptance of these regulations necessarily implies that the participant authorizes the organizers of the event to record all or part of their participation therein, accepts the use of their image to promote and broadcast images of the race or any other event organized or commercialized by Kumulus Active World 2012 S.L.  or any other all formats (radio, print, video, photos, DVD, internet, posters, media, etc.) and transfers all rights to commercial exploitation and advertising deemed appropriate, without any entitlement to receive financial compensation.

In any case, participants can exercise their rights of access, rectification, cancellation and opposition by writing to: Kumulus Active World 2012 S.L. address Pou de Sini 24-3, 07350 Binissalem, Balearic Islands, Spain.Mail: info@kumulus.es

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